Last updated: December 2025
Maxiality (“we”, “us”, “our”) is committed to protecting your privacy.
This Privacy Policy explains what data we collect through our website, how we use it, and what rights you have.
1. Who we are
Maxiality (based in the Netherlands) is the data controller for Maxiality.com.
If you have questions about this policy, you can reach us at: [email protected]
2. What data we collect
a) Information you provide
When you use our contact forms or sign up for our newsletter, we may collect:
- Your name
- Your email address
- Any information you include in your message
We use this information to respond to your inquiry or send you the content you requested.
b) Information collected automatically
When you visit our website, we collect basic technical data such as:
- IP address
- Browser type and version
- Device information
- Pages visited and time spent
- Referring URLs
- Cookies (see section 5)
This data helps us understand website performance and improve user experience.
3. Why we collect your data (legal bases)
We process your data for the following purposes:
| Purpose | Example | Legal basis |
|---|---|---|
| Responding to your contact form messages | answering inquiries | Consent |
| Sending newsletters | only when you sign up | Consent |
| Improving our website | analytics insights | Legitimate interest |
| Website security & performance | via hosting & DNS | Legitimate interest |
| Fulfilling legal obligations | tax or compliance requirements | Legal obligation |
You can withdraw consent at any time by contacting us.
4. How we store and protect your data
Your data is stored on servers hosted by Flexwebhosting (Part of Versio), located in the Netherlands, with appropriate security measures.
We use Cloudflare for DNS management, but Cloudflare does not store your browsing data since we do not use their proxy/CDN services.
We take reasonable technical and organizational measures to keep your data safe.
5. Cookies & analytics
Essential cookies
Our website uses only essential cookies required for basic functionality, security, and performance. These cookies do not store personally identifiable information and cannot be used to track you across other websites. Because they are strictly necessary, they do not require a cookie banner under the ePrivacy Directive.
Examples of essential purposes include:
- remembering basic technical settings
- ensuring secure communication with our servers
- protecting the site from abuse (e.g., firewall or anti-bot measures)
Google Analytics 4 (GA4)
We use Google Analytics 4 to understand how visitors use our website and to improve performance.
Our GA4 setup is configured in a GDPR-compliant, privacy-focused manner, which includes:
- IP addresses are not logged or stored
- No advertising features (e.g., Ads Personalization, Remarketing)
- No User-ID tracking
- No cross-site identifiers
- Data retention set to the minimum necessary
- Only aggregated, anonymized reports are generated
- No personally identifiable information is sent to Google
Because GA4 is configured without tracking cookies that require consent and without identifiers that can single out a user, a cookie banner is not required.
Google may process aggregated data outside the EU. In such cases, Google relies on Standard Contractual Clauses (SCCs) to ensure GDPR-compliant protection.
You may still choose to disable analytics in your browser settings or via privacy tools if you prefer.
6. How long we keep your data
- Contact form messages: up to 12 months
- Newsletter data: until you unsubscribe
- Analytics cookies: according to GA4’s retention settings (14–26 months)
- Server logs: up to 90 days, for security and troubleshooting
After that, data is deleted or anonymized.
7. When we share data
We only share data with trusted service providers that help us run our website:
- Flexwebhosting / Versio (hosting)
- Google (analytics)
- Cloudflare (DNS only)
These providers process your data only as instructed and must keep it secure.
We never sell your data.
8. Your GDPR rights
You have the right to:
- Access your personal data
- Correct your data
- Delete your data
- Restrict processing
- Object to certain processing
- Transfer your data to another provider
- Withdraw consent at any time
To exercise your rights, email [email protected].
We aim to respond within one month.
You may also lodge a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens).
9. Children
Our website is not intended for individuals under 16, and we do not knowingly collect data from minors.
10. Links to external sites
Our website may contain links to third-party websites. We are not responsible for their privacy practices and encourage you to read their policies.
11. Changes to this policy
We may update this Privacy Policy periodically.
The latest version will always be available on this page.
12. Contact
If you have any questions about this Privacy Policy or your data, contact us at: [email protected]